BOD Room’s A/V System Enhancement Proposal
In response to Alfan and Ray’s feedback regarding the microphone quality and video quality on the video conference (VC) system at BOD Meeting Room (Genghis Khan). Corporate IT is exploring several solutions to enhance the audio and video quality that allows meeting participants to communicate with confidence with the far end (online) participant.
The solutions proposal is provided by the vendors who are invited to a series of demo (PoC) sessions starting from February 2022 until March 2022. In summary, the option provided is as follows:
- Opt 1: Utilize existing VC system and new microphone system (Wall mounted microphone) replacing the existing microphone system.
- Opt 2: Install new VC system with new microphone system (Wall mounted microphone) replacing the existing VC and microphone system.
- Opt 3: Utilize existing VC system and new microphone system (Gooseneck microphone) replacing the existing microphone system.
- Opt 4: Install a new VC system and new microphone system (Gooseneck microphone) replacing the existing VC and microphone system.
Based on the evaluation of the demo sessions, we come to the following recommendations:
The recommended solution is Opt.4: Install a new VC system and new microphone system (Gooseneck microphone) replacing the existing VC and microphone system which include:
- One Poly G7500 codec, the main VC system components
- One Poly Camera E70 (Dual lenses with 20-megapixel, 10x digital zoom support the Speaker and group framing features) -> higher camera resolution than the existing one.
- Wireless Gooseneck Microphone with individual mute button for 20 Pax -> Gooseneck microphones provide much better quality than the existing microphone system.
- Integrated speaker system with Digital Sound Processor and subwoofer.
Pros:
- Suitable for use in the Genghis Khan meeting room with many reflective surfaces, window glasses, glass board and ceiling pendant lamps. The individual Gooseneck mic was clearly pickup the meeting participant voice.
- Dual lens cameras allow high definition speaker person focus and group framing capabilities in Zoom meetings.
- With Poly G7500 , additional 2 cameras can be added to the system (Total 3 cameras).
- With wireless Mic, will make the installation more efficient and fast with less cabling work.
Cons:
There are no substantial cons with this solution, more on behavior adaptation in usage.
As for the project cost, we estimate a budget of roughly 1,2 Bio IDR or 82,758 USD. We can discuss the plan in more detail if you choose to proceed, and can adjust the budget based on your specific needs and our recommendations.
If you would like to move forward with our proposal, please reply to this email so we can begin discussing and planning the next steps right away.
Thank you kindly for reviewing our proposal.
Reference:
Cost estimation sheet: here
Video recording of the test is available in this Gdrive link here